Collect every Christmas party photo in one place
The dinner, the games, the dancing and the group shot somebody forgot to send. One QR code on the tables is enough — every guest's photos collected automatically. No app, no accounts.
- Free to start
- Moderation if you want it
- No app for guests
How to collect the photos
Three steps — done well before the first drink.
- Steg 1
Create the event
Sign up free and create an event for the party. Done in under a minute — ideally when the invitation goes out.
- Steg 2
Put the QR code on the tables
Print it and place it by the buffet, at the bar and on the dinner tables. Send the link with the invitation too.
- Steg 3
Photos arrive all evening
Guests scan and upload straight from their phones. The next day you download everything in one click, at full resolution.
Suited to an evening that runs long
Low friction for guests, control for whoever organises it.
No app required
Guests open the link in their mobile browser and upload right away. No account, no installation, however late it gets.
QR code on the tables
Print as many codes as you like and put them where people sit and stand. They all lead to the same gallery.
Moderation before photos appear
Turn on moderation and approve each photo before others see it. At a Christmas party it's usually worth it.
Download everything at once
The whole collection at full resolution in one click, ready for the intranet or the thank-you email.
Christmas party photos — collecting them without singling anyone out
The Christmas party is the one occasion all year when the whole company is in the same place with no agenda. That's why the photos are valuable — and equally why they need a bit more thought than the ones from the March kickoff.
The photos scatter across eight different threads
The usual pattern: someone starts a Messenger thread, someone else posts in Teams, a third emails four photos to their manager. Finance has its own group. New joiners are in none of them.
The consequence isn't just messy, it's unequal. The people who've been there longest have the photos. The ones who started in October, who most needed to feel included, see nothing. A shared gallery fixes exactly that: one entrance, the same photos for everyone.
An open bar makes moderation necessary
Let's be direct: at a Christmas party with an open bar, photos get taken late that not everyone wants circulated. Most are entirely harmless. A few are ones the person in them wouldn't have chosen to show the whole company on Monday.
Turn moderation on. Every upload then comes to you for approval before others see it. It takes a few minutes to review the next day, and it's the difference between a gallery that becomes a nice tradition and one that creates an uncomfortable conversation with HR.
Say that you're doing it, too. Guests knowing that photos are reviewed before publication actually makes more people upload, not fewer.
Not everyone wants to appear, and that's fine
Photos of identifiable employees are personal data, and a Christmas party is still a work-related occasion. Put a line in the invitation saying the evening is documented in a shared gallery, that the photos are used internally, and that anyone who'd rather not appear can say so.
What matters is that opting out is easy and free of awkwardness. If you get a request to remove a photo, do it immediately and without asking the person to justify it. It costs you nothing and it decides whether people trust the gallery next year.
Say thank you with photos, not just words
The email that goes out the week after is read by roughly nobody if it just says thanks for Friday. The same email with a link to thirty photos from the evening gets opened by everyone.
It's also the cheapest intranet content you'll get all December, and the only content that actually shows what the mood at the company is like. With the photos collected and downloaded it takes ten minutes to put together.
Set the event up early
Christmas party season is short and intense, and the week of the party you have other things to do. Create the event when you send the invitation, put the link in the calendar booking and print the QR codes straight away.
The free plan covers a smaller office. A party of a hundred needs a paid plan with more uploads and longer storage — and you can upgrade mid-evening if you run out. Download everything in January, before the storage period ends.
Common questions about Christmas party photos
What organisers usually ask.
Do guests need to download an app?
No. They scan the QR code with the phone camera or open the link in their ordinary browser. No account, no app — which matters late in the evening when nobody has patience for friction.
Can we approve photos before everyone sees them?
Yes, and at a Christmas party we recommend it. With moderation on, every upload comes to you for review before it becomes visible to other guests.
What does GDPR require at a staff Christmas party?
Photos of identifiable people are personal data, and a staff party is work-related. Be clear in the invitation that the evening is documented, what the photos are used for and how to opt out. Remove photos immediately on request — consent in an employment relationship has to be genuinely voluntary.
Where should we put the QR code?
By the buffet, at the bar and on the dinner tables. Many also put it in the invitation and on a sign at the entrance. Use as many printouts as you like — they all lead to the same gallery.
Can guests upload video too?
Yes, both photo and video. Handy for the games, the speeches and the inevitable singalong.
How long are the photos kept?
The free plan keeps them 30 days, paid plans longer — up to a year. Since Christmas parties fall in December it's worth downloading everything in January so the originals stay with you.
What does it cost?
Getting started is free. The free plan covers a smaller office (up to 50 uploads). Larger parties have paid plans with more storage and uploads, and you can upgrade mid-evening.
Before the party
A little more on how it works and what it costs.
Ready to collect the Christmas party photos?
Create the event free today. No credit card, no fuss — done in under a minute.